Manage Departments

Use the Configuration tab in the Curriculum Manager module to manage the different departments in your school. Create as many departments as you need and name them to suit your requirements.

To manage departments:

  1. Open the Curriculum Manager and select the Configuration tab.
  2. Select Manage Departments from the right hand menu:
    • All departments are listed here.
    • Icons indicate properties for each department. The properties displayed and how they are displayed is determined by the settings in entity preferences.
  3. Use the drop-down in the top right of the screen to change the Group By setting if required.
  4. Use the filters and navigation tools to display the departments that you want to work with.
  5. Choose to:

Add a department

  1. Select Add Department in the top left of the screen to display the Manage Departments window:

  2. Complete the fields displayed in the Department Properties tab:

    Section Explanation
    Department Properties
    • Enter a clear and concise name, code and description for the department.
    • Department Type. Use the drop-down list to select the programme to associate the department with.
    Department Options

    Use the drop downs to set the status of the department. Selecting 'Yes' for either of the options disables the drop-down for the other. Selecting 'No' for both options causes the department to be listed as 'Future'.

    Department Publication Options

    Enter an email address and website for this department.

  3. Work through the Divisions/Heads/Subjects tabs:
  4. Select the divisions/heads/subjects to link with the department.
  5. Select Save & Close.The new department is listed.

Change the order of departments

Change the order that departments are displayed in Ed:gen.

  1. Select Order Departments. The Arrange Curriculum Departments window is displayed:
  2. Select a department and use the arrows to move it up or down the list.
  3. Select Save & Close to close this window and return to the Manage Departments screen.

Update department entity preferences

Update the entities displayed for departments. For example, choose to display department Description in the Manage Departments screen grid.

Your entity preferences can also be configured centrally from the Manage Module Entities option.

  1. Select the table icon in the top left of the screen to display the Edit Module Entity window:
    • The Entity Properties tab displays an overview of your entity preferences.
    • The four following tabs hold property details for the entity. A count next to the tab title indicates the number of selections made in the tab.
    • The Audit tab lists any amendments that have been made to the entity.
  2. In the Entity Properties tab:
    • Entity Properties cannot be changed.
    • It is not recommended that you make any changes to Export & Import Options.
    • Filter Options indicate the number of rows displayed if filters are used for the entity. The example below has 6 rows in the filter:
  3. Work through the tabs shown to set details for the entity:

    The Entity Fields tab is not being used for departments.

    All of the filters that can be used for the entity are listed.

    1. Use the checkboxes to select the filters that you want to include for the entity:
    2. Change the Titles used for the filters as required.Your selections determine how filters are displayed for the selected entity:

    All of the group by selections that can be made for the entity are listed.

    1. Use the checkboxes to select the group by selections that you want to include for the entity:
    2. Select a default if required.
    3. Change the Labels and Titles as required:
      • The Label name is displayed in the Group By drop-down menu.
      • The Title name is displayed in the screen where data is grouped. An example of how your selections are displayed for the selected entity is shown below:

    All of the information that can viewed for the entity is listed.

    1. Use the checkboxes on the left to select the columns that you want to display:

      2. Be aware that the selections made in Manage Module Settings can determine the fields that are displayed regardless of whether they are selected here.

    2. Select whether an Image or a Title are displayed in the header bar for the entity. Either:
      • Use the Select Image drop-down to select an image for the entity. An icon is used instead of a column title. or
      • Enter a Title for the entity and check the box to the left of the Title. This is useful if you want to customise titles to suit you.
    3. Use the Spacer checkbox to add grey space to the right of columns. This is useful for dividing up the information displayed in the Manage Departments screen.
    4. Your selections determine the columns displayed for the selected entity:
  4. Choose to change the order that any of your entity selections are displayed in the module.
    1. Select Order Entity xxx in your selected tab. A popup window is displayed, an example is shown below:
    2. Select to make a selection and use the arrows to move it up or down the list.
    3. Select Save & Close to close this window and return to the Edit Module Entity window.
  5. Any changes made to entities are listed under the Audit tab in the window:
  6. Select Save & Close to close the Edit Module Entity window. Your preferences are displayed in the Manage Departments screen.

Copy a department

Choose to copy a department. This is useful for recreating a department.

  1. Scroll to the department that you want to copy and click the copy department icon. A popup window is displayed:

  2. Complete the fields displayed in the Department Properties tab:

    Section Explanation
    Department Properties
    • Enter a clear and concise name, code and description for the department.
    • Department Type. Use the drop-down list to select the programme to associate the department with.
    Department Options

    Use the drop downs to set the status of the department. Selecting 'Yes' for either of the options disables the drop-down for the other. Selecting 'No' for both options causes the department to be listed as 'Future'.

    Department Publication Options

    Enter an email address and website for this department.

  3. Work through the Divisions/Heads/Subjects tabs:
  4. Select the divisions/heads/subjects to link with the department.
  5. Select Save & Close.The department is displayed in the Manage Departments screen.

Edit a department

Update the details of a department if required. For example, change the active status of a department.

  1. Scroll to the department that you want to edit and click the edit icon. The Manage Departments window is displayed:

  2. Complete the fields displayed in the Department Properties tab:

    Section Explanation
    Department Properties
    • Enter a clear and concise name, code and description for the department.
    • Department Type. Use the drop-down list to select the programme to associate the department with.
    Department Options

    Use the drop downs to set the status of the department. Selecting 'Yes' for either of the options disables the drop-down for the other. Selecting 'No' for both options causes the department to be listed as 'Future'.

    Department Publication Options

    Enter an email address and website for this department.

  3. Work through the Divisions/Heads/Subjects tabs:
  4. Select the divisions/heads/subjects to link with the department.
  5. Three other tabs are available, these are explained as follows:
    • Metadata. Any metadata fields set up for department are listed here. Add values for the metadata fields as required.
    • Child Entities. Shows a count of areas of the module linked to the selected department.
    • Audit. Any changes made to the department are listed here.
  6. Select Save & Close.The amended department is listed.

Delete a department

Remove a department that has been added in error.

You cannot delete a department which is in use.

  1. Scroll to the department that you want to delete and click the delete icon. You are prompted Are you sure you want to delete this department?
  2. Select Yes.
  3. The department is removed. A log is kept under the Logging tab for auditing purposes.