Staff Appointment Availability

Set Up Parents' Evenings — Step 5 Back to Step 4

Staff member appointment availability can be set when: 

• Setting up a parents' evening
• Editing an event with Draft, Created, or Bookings Open status

Use Manage Staff Appointments to:

• Customise each appointment time for specific staff member needs
• Assign the appointment to a substitute staff member
• Schedule breaks or make specific appointment times unavailable

To manage staff member availability:

1. Select the required staff member.

2. For each date, for each appointment Time, you can:

   • Change Appointment Type — Switch between Face to Face or Video
   • Make Unavailable — Hide the appointment time from parents and carers when booking
   • Substitute — Choose another staff member to assign the appointment to
3. After completing availability for all required staff members, Save the details.
4. Schedule invites and appointment booking reminders.