Dealing with Documents in the REGISTER Period

Any documents in the REGISTER period must be authorised or moved out of the REGISTER period prior to submitting the VAT return. The risk of leaving a document in the REGISTER period is that the document may be rejected, but the VAT may still be claimed if it has already been submitted to HMRC. The VAT may then also be claimed in a future period once the document has been authorised.

Do not copy any documents in the Register period as this can lead to issues with documents being posted to the incorrect VAT nominals.

The following graphic shows a document in the REGISTER period. These document will always show on the final page of the VAT 126 report.vat_reg.png

You have two options:

Request the Document to be Authorised

To find the User who should be authorising the document:

  1. In IRIS Financials go to Options > Document Enquiry and enter the applicable criteria to find the document and click the OK button.
  2. Expand the document by clicking on the + next to the document header. The authoriser will be shown in UF1 Change in psfin32.ini as shown in the following graphic. The authoriser in our example is MSMITH.reg_doc_enq_UF1.pngYou can contact the user and request they authorise the document. If the user rejects the document, it will need to be manually moved out of the register period and reversed. Please see Dealing with Documents Rejected by an Approver .

Move the document to a different VAT period/quarter

By moving the document to a different VAT period/quarter means the document can stay in the REGISTER period, but it will not affect the current VAT return.

  1. In IRIS Financials go to Options > Document Enquiry and enter the applicable criteria to find the document and click the OK button.
  2. The Document Enquiry window is displayed. Right-click on the grey box next to the document header and select Change Document.
    change_noreject.png
  3. The System Journal Input form is displayed. Double-click on the VAT account and select future VAT account from the List of Accounts window.
  4. Press F5 to post. This will just move the VAT element of the document. The accounting period will remain the same although can also be amended if required.
  5. Refresh the VAT 126 report and the document should no longer be showing.

Dealing with Rejected Documents

If a user has rejected the document, it will need to be manually moved out of the register period and reversed. See Dealing with Documents Rejected by an Approver .