Course Student Statuses

Manage the statuses of course request options.

The options currently available are built-in to the module.

  1. Open the Curriculum Manager and select the Configuration tab.

  2. Select Manage Course Requests from the right hand menu.

  3. Select the Course Student Statuses tab:
    • All existing course statuses are listed here.
    • Columns display the properties of each course status. The properties displayed and how they are displayed is determined by the settings in entity preferences.
  4. Use the filters and navigation tools to display the course statuses that you want to work with.
  5. Choose to:

Add a status

  1. Select Add Course Student Status in the header to display a popup window:
  2. Enter a clear and concise name, code and description for the status.
  3. Course Student Status. Select 'Yes' for the status to be marked as active and in use.
  4. Course Student Type. Select a process for the status. The options available are preloaded.
  5. Select Save & Close.

Change the order of statuses

  1. Select Order Course Student Statuses in the header to display a popup window:
  2. Select to make a selection and use the arrows to move it up or down the list.
  3. Select Save & Close.

Manage status entity preferences

  1. Select the table icon in the top left of the screen to display the Edit Module Entity window:

    • The Entity Properties tab displays an overview of your entity preferences.
    • The four following tabs hold property details for the entity. A count next to the tab title indicates the number of selections made in the tab.
    • The Audit tab lists any amendments that have been made to the entity.
  2. In the Entity Properties tab:
    • Entity Properties cannot be changed.
    • It is not recommended that you make any changes to Export & Import Options.

    • Filter Options indicate the number of rows displayed if filters are used for the entity. The example below has 6 rows in the filter:

  3. Work through the tabs shown to set details for the entity:

    All of the fields that are available for the entity are listed.

    Change the Display Names for the fields as required:

    The Entity Filters tab is not being used for course student statuses.

    The Entity Group By tab is not being used for course student statuses.

    All of the information that can viewed for the entity is listed.

    1. Use the checkboxes on the left to select the columns that you want to display:

      2. Be aware that the selections made in Manage Module Settings can determine the fields that are displayed regardless of whether they are selected here.

    2. Select whether an Image or a Title are displayed in the header bar for the entity. Either:
      • Use the Select Image drop-down to select an image for the entity. An icon is used instead of a column title.
        or
      • Enter a Title for the entity and check the box to the left of the Title. This is useful if you want to customise titles to suit you.
    3. Use the Spacer checkbox to add grey space to the right of columns. This is useful for dividing up the information displayed for course student statuses.
    4. Your selections determine the columns displayed for the selected entity.
  4. Choose to change the order that any of your entity selections are displayed in the module.

    • Select Order Entity xxx in your selected tab. A popup window is displayed, an example is shown below:

    • Select to make a selection and use the arrows to move it up or down the list.
    • Select Save & Close to close this window and return to the Edit Module Entity window.

  5. Any changes made to entities are listed under the Audit tab in the window.

  6. Select Save & Close to close the Edit Module Entity window. Your preferences are displayed in course student statuses.

Copy a status

  1. Select the copy course student status icon. A popup window is displayed:
  2. Enter a clear and concise name, code and description for the status.
  3. Course Student Status. Select 'Yes' for the status to be marked as active and in use.
  4. Course Student Type. This cannot be edited.
  5. Select Save & Close.

Edit a status

Update the active status of a course student status if required.

  1. Scroll to the course student status that you want to edit and click the edit icon. The Manage Course Student Schedules window is displayed:
  2. Select the Course Student Status Properties tab and enter a clear and concise name, code and description for the status.
  3. Course Student Status. Select 'Yes' for the status to be marked as active and in use.
  4. Course Student Type. Select a process for the status. The options available are preloaded and cannot be amended for built-in statuses.
  5. The Audit tab lists changes made to the course student status.
  6. Select Save & Close.

Delete a status

  1. Scroll to the course student status that you want to delete and click the delete icon. You are prompted Are you sure you want to delete this course student status?
  2. Select Yes.
  3. The course student status is removed. A log is kept under the Logging tab for auditing purposes.