Maintain budget types

IT Manager Practice Admin

Budget types define the type of service budgets that can be applied against client services. Multiple budget types can be created with different configurations and applied to different services.

  1. Select Admin > Categories from the menu.

  2. Select Main Categories from the list, then select Budget Types.

  3. Click Add (or View/Edit to edit an existing category).

  4. Complete the required information, then click Save. See the following table for details.

FIELD DESCRIPTION
Description Enter the name for the budget type. This will be visible when selecting from the applicable drop-down list.
Editing Type This drop-down field defines which periods of the budget are editable. The options available are:
  • All Periods Editable
  • Future Periods Editable
  • Current and Future Periods Editable
  • Future Year Editable
Value Type This field sets what values are to be stored in the budget. The options that are available are Billing, Production and W/O. The Billing type takes into account all transactions that have a type of 3,4,6 or 14. The Production type works from type 1 transactions. The W/O type works with type 5 transactions.
Update with Actual This checkbox determines whether the budget should be updated with actual values. This process occurs as part of the period end process if the checkbox is ticked. The values are calculated from the Value Type set on the budget type.
Display Order Allows the order of the budgets displayed in the drop down selection on the Service Budgets page and the Service Budgets Portfolio to be determined. If left as 0 the budgets will be displayed in alphabetical order.
Valid Services A list of services to which the budget type can be applied.
Editing Groups A list of security groups who are able to edit the budgets.