Record fixed course costs
The Costs tab is used to record any fixed costs for the course, regardless of the provider.
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Go to Training, then select Courses from the Maintenance section. A list of existing training courses is shown.
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Select the Costs tab.
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To add a cost to the course, select Add New Cost.
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Complete the screen, using this table as a guide. Fields marked with a red asterisk * are mandatory.
Field
How to complete
Type*
Select the cost type from the drop-down menu (for example, Room Hire). The options available for selection are configured in Admin > System Lists > TrainingCostType.
Amount*
Type the cost amount in GBP.
Description
Type a brief description of the cost.
Per Delegate
If the cost is a cost per delegate, select Yes. In this case, the cost is only added for confirmed delegates and associated with the appropriate budget. To associate delegate costs with a specific budget, add the costs to schedules as a delegate cost.
If the cost is an overall cost, select No.
Analysis Code 1
Analysis Code 2
From the drop-down menu, select the appropriate code, for use when exporting overall cost and budgets.
The options available for selection are configured in Administration > System Lists > TrainingAnalysisCode.
Notes
Type any additional information about the cost.
Default Budget
If the cost has a default budget, select the appropriate budget from the drop-down menu. You can amend the budget when you schedule the course.
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Select Save.