Vehicle mileage schemes

Vehicle mileage schemes are added by going to Admin and selecting Vehicle Mileage Schemes.

Here, you can add the different schemes with different mileage rates. You need to create these schemes and assign them to the relevant employees so they can start to claim for their mileage.

Adding new schemes and mileage rates

There are three parts to adding a new vehicle mileage scheme:

  1. Go to Admin.

    You can access Admin from the top hand menu.

  1. From the Application Data page, select Vehicle Mileage Schemes.
  2. From the end of the existing schemes list, select New Scheme.

  3. Enter a Scheme Name, together with a Start Date (and End Date if applicable).

  4. If you want the expense to just give a lump sum instead of mileage rates, complete the lump sum (pounds) box. The end date of the scheme will stop the scheme from being available after that date.

  5. Click Save. The new scheme is added to the list. Select View Rates next to the new scheme.

  1. Click New Rate and enter a name for the rate in the Detail box.

  2. Enter the minimum number of miles an employee must have driven before this rate comes into effect in the Mileage box. If this is the first rate in the scheme, enter 0.
  3. Enter the Rate (Pence) per mile that will be paid for this mileage tier.
  4. If this scheme operates across multiple rate tiers, repeat step these steps to add further rates. You have now successfully set up your Mileage scheme and applied the rates.

Allocate the scheme to the relevant employees

  1. From the list of vehicle mileage schemes, select Globally Assign Vehicle Mileage Schemes.

  1. Choose whether this scheme will be applied to the Current Group (selected using Query Builder) or a previously saved Static Group.
  2. Select the employee group, then choose the mileage scheme you previously created.
  3. Enter the start and end dates that the scheme will be applicable.
  4. Select Preview to list then employees within the group. You can then choose which employees to apply the scheme to
  5. Select Add Vehicle Mileage Scheme.
  6. Select OK to finish.