Profiles overview

A profile specifies what information users can see in the system. You can use Profiles to configure how users see information on every screen in the system, even to the level of restricting access to individual fields.

This is an administrative function only. Only users with certain permissions can perform these tasks.

This table describes the main predefined profiles included in your system, but you can add more profiles to suit your organisation’s needs.

Profile	Description
HR User	Allows access to all system areas and the rights to directly update and delete all information in the system.
Employee	A basic profile that usually gives access to the Main, Address, Next of Kin, Holiday and Absence screens and the rights to request updates.
Line Manager	Allows line managers access to certain information for their direct reports, usually with the rights to directly update the Holiday and Absence screens and read-only access to others.

Users can have more than one profile, to enable them to have different access to different groups of data. For example, an employee who is a senior manager could have:

• The Employee profile for their own record

• The Line Manager profile for their direct reports

• A Line Manager – Read Only profile for their subordinates