Recording Sales Receipts

The nominals and ledgers in this topic may be different to those in your chart of accounts.

It is essential that receipts relating to a sales invoice are recorded as a sales receipt and not a nominal receipt. Failure to process the receipt correctly may result in double accounting.

1. Select Options > Document Input from the menu bar or click the Document Input icon.

2. Select SR from the Document Type drop-down list, then Sales Receipt from the Input Form drop-down list.

   The Document Type will be preceded by the first two letters of the required location code, in the following example, CE.

3. Select the required Document Date and ensure the Document Period is correct, then click the OK button.
   
4. Alternatively, right-click the applicable sales account and select Create New Sales Receipt from the pop-up menu.
   
5. The Sales Receipt input form is displayed.
   
6. Double-click the Bank field and select the bank account that the funds will be received into.
   
7. Double-click the Paying in/Direct Bank field to select whether the payment was received directly into the bank or via a paying-in slip as follows:
   1. Select Bank if the funds have been paid directly into the bank account (this posts the entry directly to the bank nominal). There will be only one entry on the cash book for reconciliation purposes.
   2. Select Paying-in if the fund have been received in had, either as cash or cheque that will be added to a paying-in-slip and paid in at a later date. Each entry will be placed in the paying-in-slip control account.
      
8. The Document Date will automatically be populated with the information from the Document Input dialog.
   
9. Enter the value of the cheque/cash in the Amount field and a Description in the final field.

Pressing F5 will post the receipt to the customer account. However, holding Shift + F5 displays an additional screen (similar to the following graphic) where the receipt can be allocated to the relevant invoice(s).

The receipt that has just been posted will appear as a green row. To allocate this to the invoice(s) it has paid, select each relevant row (by clicking on the rectangle at the far left of the row – left of the push-pin). When a row is selected it will also turn green and automatically move to the top of the list.

Once all items are selected, the balance at the foot of the screen should be £0.00.

Click the Confirm button on the Account Enquiry toolbar. The allocation screen will then close.