Creating Budget Codes
Budget codes are used to identify the budget to be used when reporting, processing purchasing documents, etc.
The code used is used by the system in conjunction with the applicable financial year. It is therefore possible to use the same budget code year on year. For example, the code BUDGET can be used for the 2018/19 financial year, then the 2019/20 financial year. The applicable budget is selected by the system using the code and the financial year.
You may want to create a new budget code, if for example, you are creating forecast budgets, or perhaps because you want to use a different budget for a period of time following a mid year budget review.
-
Select Masters > Budgets from the menu bar.
- The Budget Maintenance dialog is displayed listing any existing codes.
-
To add a new budget code, click in the top left-hand field and enter the required code. This will be the identifier for your budget. The code must be all in capitals with no spaces or special characters.
-
Enter a Title for the budget.
- By default, the Access Level for a budget is set to 3. If you want to restrict access to the budget, you can increase this as required.
- Click the Add The new budget code will then be added to the existing list of codes.