Recording Transfers Between Bank Accounts

If money has been transferred from one bank account to another, this needs to be recorded in the system using a Bank Transfer document input form.

This topic assumes that you are familiar with the completion of document input forms. If you need more detailed instructions (such as the selection of dates, periods, and accounts and so on) please see Completing Document Input Forms.

1. Select Documents, then select Document Input from the menu.
   

2. The Document Input dialog is displayed. Select Drill (...) in Document type, then double-select to select ASBK - Bank (where AS represents the location code of the document type) from the Select a document type dialog.
   

3. Select Drill (...) in Input form, then double-select to select Bank Transfer from the Select an input form dialog.
   
   

4. The Number defaults to the next number in the sequence for the selected document type.

5. The Date defaults to the current date and the Period defaults to the current accounting period.
   

   The date must be the same date as the date the money was transferred between the bank accounts. If the date needs to be changed, select the down arrow and select the required date from the calendar.

6. If the period needs to be changed, select Drill (...) in Period, then double-select to select the required period from the Select a period dialog.
   

7. Select OK to confirm your selections. The Bank Transfer document input form is displayed populated with the details entered in the Document Input dialog.
   

8. Firstly, select the bank account that the money was transferred from. Double-select Bank Account From, then double-select to select the required bank account from the Select AST_BANK Account (where AST represents the location of the bank account) dialog.
   

9. Next, select the location of the bank account to which the money was transferred. Double-select in Location To, then double-select to select the required location from the Select LOCATIONS key dialog.
   

10. Select the bank account to which the money was transferred. Double-select in Bank Account to, then double-select to select the required bank account from the Select AST_BANK Account (where AST represents the location of the bank account) dialog.
    

11. The Bank Transfer Date field defaults to the date entered in the Document Input dialog.

    The date must be the same as the date the money was transferred between the bank accounts. If required, you can change the date by selecting the Bank Transfer Date drop-down arrow, then selecting the required date from the calendar.

12. Next, enter the value of the money transferred between the bank accounts in Bank Transfer Value, e.g. 1000.00(do not enter any currency symbols, i.e. £, $, etc.) The amount must exactly match the amount that was transferred.
    

13. Enter a description (limited to 30 characters) to help identify what the bank transfer was for in Description, e.g. Top up funds 15012021.
    

14. The Bank Summary on the right-hand side of the form displays the current and new balances for each of the accounts in Curr. Bal. at Books and New. Bal. at Books.If the Bank Summary shows negative balances, it may mean that the funds in the bank accounts are insufficient for the transfer. Continue to record the transfer, and check the bank account as necessary.

15. When you have entered the required transfer information, press the F5 key or select POST to post the document.
    

16. A blank Bank Transfer document input form is displayed. The Bank Transfer document input form you have completed is listed in the Documents Posted panel on the right-hand side.
    

17. Select the link in the Documents Posted section to view the transactions created from the posted document in the Document Enquiry window.