Stock management
You can link Sales Codes and Purchase Codes, as well as Products.
By linking these, IRIS KashFlow can automatically increase and decrease stock levels when you buy or sell stock.
-
Before linking you’ll need to have products added and have stock management enabled by going to Settings > Stock Options > tick Enable Stock Management.
You can view more information on adding products within Sales Codes here.
-
Go to Invoices > Sales Codes > select the Sales Code that you would like to link or that contains your product > select your product if required > tick the box for Manage Stock Levels.
The most important box that needs selecting is the Increment Stock Levels on Purchase – ticking this links your purchases.
Quantity In Stock – this is the amount of stock you currently hold for this item.
Alert me if quantity drops below – if this option is selected you will see the stock status in the sales type drop-down when including this as a line item on the invoice.
Green – Above the limit that has been set
Orange – Below the limit that has been set
Red – None in stock
Increment Stock Levels on Purchase – ticking this links your products to your outgoing types.
First Drop Down Box – this is the purchase code (category) that contains your sub-purchase code(product). If you don’t have these set up yet, leave this as Create One For Me. IRIS KashFlow will then create matching purchase code/product type for you.
Sub Type – this is the sub-outgoing type (product) that you would like to link. If you don’t have one set up yet you can leave this as Create One For Me.
When you’re ready select Update.
You’ve now linked your products and can use IRIS KashFlow’s stock management system.
When raising an invoice and adding an item, simply select this sales type / product from the drop-down. Your stock will then be reduced by the quantity that you enter.
Now that you’ve linked your stock, when you sell your item the available stock will decrease by the quantity that you enter.
The same process can apply in reverse to Purchases that you make, meaning when you buy more of this product the available stock can increase.
To record a purchase that increases your stock, simply raise a receipt in the usual way and select the item Purchase Code and/or Sub-Outgoing Code.
When you’ve added the item you’ll see Receiving Stock section appear on the receipt detailing what you’ve purchases and how much. When you take delivery of the goods, select Receive Now.
The stock will then be immediately updated in IRIS KashFlow.
Manage Stock Levels
If you have enabled Stock Management you will have additional options when creating a product.
Enable Stock Management from Settings > Stock Options > Enable Stock Management.
Manage Stock Levels - tick this box to have IRIS KashFlow automatically manage the stock levels for you. For detailed information on this, see the Stock Management & Control guidance here. Once this is selected, the following options will be available:-
Quantity In Stock- this is the amount of stock you currently hold for this item.
Alert me if quantity drops below - if this option is selected, you will see the stock status in the sales type drop-down when including this as a line item on the invoice.
Green - above the limit that has been set.
Orange - below the limit that has been set.
Red - none in stock.
Increment stock levels on purchase - use this option to have IRIS KashFlow automatically increase the amount of available stock when you raise a receipt with a linked outgoing type. If you don’t have an outgoing code and sub-outgoing code set up you can leave the options set to ‘Create One for Me’.
Auto-enter details - tick this box to have IRIS KashFlow automatically enter a price, VAT rate and/or line item description that will appear on the invoice.
When you’re ready, select Update.