Wages journal
If you don't use our payroll app, you can manually record wages by entering a journal.
A wages journal consists of the following bank codes:
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Wages Control
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Staff Salaries
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NI Control
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Employers NI
If you haven't already, create these bank codes. We can’t advise on how these should be classified, if you are unsure, should consult your accountant.
Create the Journal
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Go to Journal and select Create.
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The Date defaults to today's date but can be changed. Select Wages from the Category list.
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Enter a Comment then select Create Journal.
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Select Staff Salaries from the Code list. In Debit, enter the amount you are paying your staff before tax and National Insurance.
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From the next Code list, select Employers NIC. In Debit, enter the amount of National Insurance due for all staff (excluding tax).
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Tab to add a new line and select Wages Control from the Code list. In Credit, enter the total amount you are paying your staff after tax and National Insurance.
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Tab to add a new line and select NI Control from the Code list. In Credit, enter the combine total of tax and National Insurance you are paying to staff.
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Select Save Changes.
Record wage and payments
When recording the wages coming out of your bank account, you need to enter a bank transaction assigned to the Wages Control nominal.
When you come to pay the tax and national insurance, enter a bank transaction assigned to the NI Control nominal. To find out how much you owe, run a Trial Balance report using the NI Control.